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What to Say in an Out of Office Email Responder

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I’m heading out on vacation! What am I supposed to say in my out of office email responder again? 

 

This is a question that is most often asked by people who are about to depart the office for an extended period of time with hopes of few or no interruptions from their fellow cubicle mates. 

 

But what should one say when heading out? Am I just giving a heads up that I’m not going to be answering? Do I point them in the direction of someone who can help? Do I tell them where I’m going?

 

Well here at Office Furniture EZ, we don’t just sell office furniture to Denver businesses. We help with office conundrums like this one. 

 

Here are 6 examples of out of office, vacation email responders. 

chair with note - out of office

 

Basic Out of Office Response

Hello,

 

Thanks for your message. I will be out of the office from Date/Time to Date/Time. I won’t have access to email during this time. If you need immediate assistance, please contact [Colleague Name] at [Colleague phone extension/number] or [Colleague email address].

 

Otherwise, I look forward to connecting with you upon my return.

 

Promotional Response

 

Hello,

 

Thank you for your email. Unfortunately, I’m out of the office from Date/Time to Date/Time. If your question can wait, I’ll be responding to emails when I return to the office. If you need immediate assistance, please contact [Colleague Name] at [Colleague phone extension/number] or [Colleague email address].

 

Did you email me with a question about [Product or Service you provide]? If so, here is a link to [some of our current specials, our portfolio of past projects, or something else you want to showcase]:

 

I look forward to connecting with you upon my return.

 

Thank you,

[Your email signature]

out of office responder an email symbol at the beach

Lead Generation OoO

Hello,

 

Thank you for your email. I’ll be out of the office from Date/Time to Date/Time, so if you need immediate assistance, please contact [Colleague Name] at [Colleague phone extension/number] or [Colleague email address].

 

In the meantime, check out our blog on How to Keep Your Office Furniture Clean and be sure to subscribe because by signing up, you could win our monthly prize of an office chair!

 

I look forward to connecting with you upon my return.

out of office message - woman at her desk on a computer

Social Media Response

Thank you for your email. I’ll be out of the office from Date/Time to Date/Time. If you need assistance, call our main phone number and we’ll be glad to help: 800-123-4567.

 

To keep up with the latest news at [Company Name] be sure to connect with us on social media.

 

Click here for Facebook.

Click here for Instagram.

Click here for LinkedIn.

Click here for Pinterest

Click here for Twitter.

out-of-office-responder-message- a couple on-vacation

Personalized Touch

Hello, 

 

You’ve reached me while I’m out of the office. My family and I are vacationing in Durango for the Labor Day weekend. We’ve got a number of attractions on our list including: Four Corners, the Aztec Ruins, Chimney Rock and of course the Silverton Train.

 

I’ll be returning to the office with memories and photos on Date/Time so I look forward to connecting with you then. 

 

If you need assistance now, please reach out to my colleague [Name] at [Phone #] or [Email address].

 

Thank you,

 

Conference Response

 

Hello,

 

Thank you for your message. I’m currently not in the office because our company is participating in [Name of Conference] in [City/State]. 

 

If you happen to be at this event, come by our booth and say hello! It’s number [# of booth] in the [booth room location]. In addition, we are also sponsoring the [sub-event at conference] so we invite you to visit us there as well. 

 

If you need immediate assistance, then my colleague [First Last Name] is in the office and can be reached at [Colleague Phone Number] or [Colleague Email]. 

 

I look forward to connecting with you upon my return if not sooner.

 

Thank you,

fingers-typing-on-laptop-keyboard

And Now, How to Set Up an Out Of Office Message

 

How to set up an automatic email reply in Outlook

 

How to set up an automatic email reply in Gmail.

 

How to set up an automatic email reply in Yahoo

 

When you return to the office consider treating yourself to a new ergonomic chair or maybe even some additional storage space so you can display all of those great new photos from your trip!

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